President
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Attend and run meetings of the Executive Board and General Membership
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Coordinate Board and General Meeting dates, times and locations
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Execute the Boards Speaker Plans and coordinate times, dates, facility, etc
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Attend PTO sponsored events
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Email president@cbpapto.org
Vice President (Two year rotating position – Vice President to President)
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In the absence of the President, perform the duties of the President
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The Vice President shall automatically become President upon the vacancy of that position
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Attend meetings of the Executive Board and General Membership
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Work together with the President to coordinate speakers
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Put out and take down the “PTO Meeting Tonight” signs the day of each General Membership PTO meeting
Recording Officer
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Attend meetings of the Executive Board and General Membership
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Keep records of the organization, take and record minutes, and update by-laws as voted upon
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Renew our corporate status with state and federal agencies
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Email secretary@cbpapto.org
Treasurer/ Co-Treasurer
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Attend meetings of the Executive Board and General Membership
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Handle all financial business of the PTO in a timely manner, including:
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Write and record checks for reimbursements and PTO bills
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Deposit and record checks and cash
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Reconcile monthly bank statement
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Present month-end treasurer report to each PTO meeting for budget and monthly transactions
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Prepare annual budget
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Make arrangements for Annual Audit of Financial Records
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Prepare and submit the Annual IRS Tax Return
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Prepare and submit the Annual Report to the Minnesota Attorney General
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Assist the President and Vice President as needed
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Email treasurers@cbpa.org (no longer treasurer – add ‘s’)
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Assist the President and Vice President as needed
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Email treasurers@cbpapto.org
Communications Officer:
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Attend meetings of the Executive Board and General Membership
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Develop Communications regarding PTO Speakers and meetings
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Send reminder emails to individuals opted in to PTO email list
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Update PTO Facebook page with happenings at CBPA
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Maintain and oversee the PTO website
Event Coordinator:
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Attend meetings of the Executive Board and General Membership
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Coordinate and advertise Family Event Nights such as Movie Nights, etc
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Coordinate welcome back breakfast for teachers